Tasks — Calendar View
See all tasks on a monthly calendar by due date. Drag tasks between dates to reschedule and add tasks by clicking any day.
The Calendar view shows project tasks arranged on a monthly calendar grid by their due dates. It is accessed by clicking Calendar in the Planning toolbar.
Calendar view is most useful for deadline-focused workflows — seeing which dates have the most tasks due, identifying weeks with heavy workloads, and quickly rescheduling tasks by dragging them to a different date.
Tasks without a due date are shown in the Unscheduled list on the right side of the calendar, separate from the grid.
Switch to Calendar view
With the Planning panel open, click Calendar in the view toggle in the Planning toolbar (the toggle shows Kanban | Gantt | Calendar).
The monthly calendar opens showing the current month. Navigate between months using the < and > arrows in the calendar header, or click the month/year label to jump to a specific month.
Read task entries on the calendar
Each task with a due date appears as a colored pill on its due date. The pill shows:
- Task name (truncated if long)
- Priority color — red pill = high priority, yellow = medium, blue = low priority
If multiple tasks fall on the same date, they stack vertically in the date cell. If more than three tasks fall on the same date, a +N more link appears — click it to expand the full list.
Click any task pill to open the Task Detail dialog for editing.
Add a task from the calendar
Click any date cell on the calendar grid to add a new task with that date as its due date. A quick-add input appears — type the task name and press Enter.
The task is created with the clicked date as the due date. It appears immediately in the calendar cell.
For full task details (assignee, priority, linked entities), click the task pill to open the Task Detail dialog.
Drag tasks to reschedule
To change a task's due date, drag its pill from one date cell to another. The task due date updates immediately.
Dragging a task pill to the Unscheduled list on the right removes its due date. Dragging a task from the Unscheduled list onto a date cell sets that as the new due date.
Dragging is constrained to the visible month. To move a task to a different month, open the Task Detail dialog and change the due date directly in the date field.
Open and edit a task
Click any task pill on the calendar to open the Edit Task dialog. From the dialog you can update the task name, status, assignee, linked entities, and due date. Changes take effect immediately and the calendar repositions the pill if you change the due date.
Create a new task from the calendar
Click New Task in the top-right of the calendar header to open the New Task dialog. Enter a task name and set a Due Date to place it on the calendar; leave the due date blank to add it to the No due date list instead. Click Create to save.
Work the No due date list
Below the monthly grid, a No due date section lists all tasks that have no due date assigned. Click any entry to open it in the Edit Task dialog and assign a due date, which moves it up onto the calendar grid. This section acts as a backlog for work that is scoped but not yet scheduled.
Review the No due date list at the start of each planning session to catch backlog items that are ready to be scheduled. Moving a task onto the calendar is as simple as clicking it and adding a due date.
The Calendar view shows tasks on their due date only — it does not display start dates or durations. If you need to visualise task spans and dependencies alongside deadlines, switch to the Gantt view.
Frequently Asked Questions
Does the Calendar view show task start dates or due dates?
The calendar places each task on its due date. Start dates and durations are set and displayed in the Gantt Timeline view. If a task has no due date it appears in the No due date list below the grid.
Can I drag a task from one day to another to reschedule it?
Drag-to-reschedule is not supported in the Calendar view. To change a due date, click the task pill to open the Edit Task dialog and update the Due Date field. The calendar repositions the task as soon as you save.
What do the different pill colours mean?
Pill colours reflect task status: gold = Idea, lavender = Planned, coral = In Progress, mint = Completed, muted grey-lavender = Won't Do. The same status colour palette is used across the Kanban and List views for consistency.
Can I see a week view instead of a full month?
The Calendar view always shows a full month. For a closer look at a short time window, use the Gantt view and zoom into a narrower date range — it supports day-level and week-level zoom.
A day cell shows '+2 more' — how do I see those tasks?
Each calendar cell shows up to three task pills; the +N more count tells you how many additional tasks fall on that day. To see every task on a busy day, switch to the List or Kanban view, which show all tasks regardless of how many share a due date.